Privacy Policy
ROOM 8 GROUP respects the privacy of online visitors of its website and customers of its services and products and for protection of such privacy and for compliance with the European Union General Data Protection Regulation (“GDPR”) and other legal requirements regarding the protection of personal data, ROOM 8 GROUP represents its Privacy Policy.
In this document any visitor of the website may get information regarding types of personal data that are collected during usage of ROOM 8 GROUP services and website, ways of usage of such data and rights or such visitor regarding his personal data. This Privacy Policy covers both our online and offline data collection activities, including Personal Data that ROOM 8 GROUP collects through our various channels such as websites, apps, third party social networks, events, etc.
By using ROOM 8 GROUP website or any services or products of ROOM 8 GROUP, you authorize ROOM 8 GROUP and its affiliated companies to process your personal data according to this Privacy Policy.
1. Definition
When we talk about Personal Data in this Privacy Policy, we use the meaning of “Personal Data” from GDPR – it means any information relating to an identified or identifiable natural person, directly or indirectly, in particular by reference to an identifier such as a name, an identification number, location data, an online identifier or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural or social identity of that natural person.
2. When does R 8S Ent. collect your Personal Data and what information does ROOM 8 GROUP collect
2.1. While browsing ROOM 8 GROUP website
When you browse our official website (http://room8group.com/ ) and its Art or Game Division sections, we may collect two types of Personal Data from you – cookies and IP addresses.
Cookies is a record-keeping information that websites often store on a user’s computer. Usually cookies help visitors of websites to get information that is most relevant for themselves based on pages that they visit usually, advertisements that they usually click the most amount of times.
We use Cookies to analyze how users use our services, to recognize the same users across different devices as well as to improve the services we are offering and to improve website functionality. In settings of your browser you always can disable cookies or set your browser to alert you in the case cookies are being sent to the computer.
Information regarding IP addresses is being collected for safety reasons, IP address shows the computer from which you are using our website, it identifies your computer every time you connect to the internet.
Also our company uses information that is gathered by Google Analytics but it doesn’t include any Personal Data, only general statistics regarding the number of visitors of the website.
2.2. While sending a CV via “Join the Team” section of the website or contacting us via Contact form or Submission form
When you are using forms on our website to either contact us, submit some data including but not limited to applying for any ROOM 8 GROUP scholarship program or to apply to one of the open applications via “Join the Team” section of our website – you need to fill in some data which could contain – your name, e-mail, biography, name of your company and comment, that may also include your Personal Data. Curriculum vitae (CV) that you send to apply to open applications include Personal Data as well. We need all mentioned Personal Data to know how to contact you, preferred language you use, and to use such information in our further communication.
2.3. While entering into contractual relations with ROOM 8 GROUP by signing agreements or other documents
When we sign agreements with our customers, from provisions of such agreements we may get information regarding employees or attorneys of such customer. Such information may include names, e-mails, addresses, work positions. We need this information to be completely confident that we are entering into a contractual relationship with appropriate persons that represent the interest of a proper company.
2.4. While participating in ROOM 8 GROUP events by filling out the registration forms
When you participate in ROOM 8 GROUP online and offline events, you fill out the registration forms that may contain your name, e-mail, biography, name of your company, that may also include your Personal Data. We request this sort of information to know how to contact you and to use it in further communication with our recruiters /or sources teams.
3. How your Personal Data may be used by ROOM 8 GROUP.
Our main goal is to provide high quality services to our customers, as well as allow them to gather all necessary information regarding our company from our website. We use all provided Personal Data to answer all your demands, to provide you as appropriate content as we can. Some part of Personal Data is being used for further contractual negotiations or to help you to solve some questions or problems that may have occurred during your experience with our official website (e.g. information gathered by Contact form on our website), some Personal Data being collected to make your usage of our website as good as it possible (e.g. cookies), some Personal Data is collected for recruitment or scholarship programs, some Personal Data is collected for sending ROOM 8 GROUP content (e.g. company news, job vacancy digests, articles on studio blogs, company articles on external resources, announcements of webinars, lectures, seminars, and conferences, reminders about webinars, registration, information about joining webinars, follow-ups with educational event materials, invitations to gaming events (online and offline game tournaments, gamified quizzes) and charity events, announcements about internships, bootcamps, and learning programs, external marketing surveys), and some part of Personal Data is just required to be provided to us to prove that we are entering business with proper company and proper representative of such company (e.g. info of attorney in contract). In any case of usage, we guarantee that your Personal Data is used by ROOM 8 GROUP without any violations of GDPR or any other applicable regulations, and is used only to make your experience of cooperation with ROOM 8 GROUP as good as it possible.
4. How long we store Personal Data
According to the requirements of Article 5(e) of GDPR, ROOM 8 GROUP store your Personal Data for the duration necessary to process it according to this Privacy Policy.
5. Who can have access to Personal Data
5.1. ROOM 8 GROUP affiliated companies and subcontractors that are involved in the provision of services
ROOM 8 GROUP may disclose your Personal Data to its affiliated companies and subcontractors, who are involved to provision of services to the customer – we guarantee, that based on agreements with such affiliated companies and subcontractors any disclosed Personal Data may be used only with the highest level of data protection that is at least as restrictive as in this Privacy Policy. Such disclosure may occur only when without such disclosure some part of services may not be provided to customers of ROOM 8 GROUP
5.2. Courts and governmental authorities
ROOM 8 GROUP may disclose Personal Data to comply with court orders or laws and regulations that require such disclosure.
5.3. Marketing platforms
ROOM 8 GROUP may disclose your Personal Data (name and email address only) to Marketing platforms ROOM 8 GROUP or its affiliated companies deal with in marketing campaigns for recruitment or scholarship programs. Your Personal Data may be used only with the highest level of data protection that is at least as restrictive as in this Privacy Policy.
6. Your rights regarding Personal Data that are collected by ROOM 8 GROUP
To allow you to protect your Personal Data we guarantee that you can execute rights mentioned below by sending a message to our Data Protection Officer, whose contacts are provided in clause 9 the Privacy Policy. While your Personal Data is gathered by ROOM 8 GROUP by any ways that are established in this Privacy Policy, you have such rights:
6.1 Right of Access and Right to Portability of Personal Data.
You have the right to access your Personal Data that we hold about you, i.e. the right to require free of charge (i) information whether your Personal Data is retained, (ii) access to and/or (iii) duplicates of the Personal Data retained (for data portability). You can use the right of access and the right to portability of your Personal Data by sending a message to our Data Protection Officer (contacts you can find in clause 9 of the Privacy Policy), who will give you all appropriate information regarding your retained Personal Data.
6.2 Right to Rectification.
If we process your Personal Data, we shall endeavor to ensure by implementing suitable measures that your Personal Data is accurate and up-to-date for the purposes for which it was collected. If your Personal Data that were provided to us were inaccurate or incomplete, you can always update the information you provided by sending a message to our email from “Contact us” section of the website or thru email that is provided in clause 9 of the Privacy Policy.
6.3. Right to Erasure.
You have the right to obtain deletion of Personal Data that were collected concerning you. For any requests for erasure you shall contact our Data Protection Officer via contacts that are provided below. In case of any such request, we will erase all your Personal Data without undue delay.
6.4 Rights to Restriction of processing and Right to Object.
You have the rights to restrict and/or object processing of your Personal Data by sending a request to our Data Protection Officer, whose contacts are provided in clause 9 of this Privacy Policy.
6.5. Detailed information regarding rights and restriction of those rights.
For more detailed information on the abovementioned rights regarding your Personal Data and possible restrictions of those rights, please, read Chapter III (Rights of the data subject) of the official text of GDPR which may be found via the link:
https://eur-lex.europa.eu/legal-content/EN/TXT/?qid=1528874672298&uri=CELEX%3A32016R0679.
7. Personal data of children below 16 years
ROOM 8 GROUP does not collect and does not process Personal Data of children below 16 years old – in case of provision of such Personal Data via our website we promptly delete such data.
8. Privacy Policy changes
ROOM 8 GROUP has the right to modify this Privacy Policy at any time. Such changes are intended to improve data protection of ROOM 8 GROUP customers and visitors of our website. The latest version of Privacy Policy may always be found via the link: https://room8group.com/privacy-policy/. Your use of the official website and/or of any services of ROOM 8 GROUP after changes to Privacy Policy shall confirm that you have read and agreed with the latest version of Privacy Policy.
9. Contact information
To ask any questions regarding this Privacy Policy or to use any of the rights that are provided in clause 6 of this Privacy Policy – please, contact ROOM 8 GROUP Data Protection Officer via e-mail (dpo@room8group.com )
10. Related links:
Extended Privacy Notice for Room 8 Group’s current and potential specialists – https://docs.google.com/document/d/1gORaHQOS4YX6I86-jJRe386yTYgE5UiYrfA7NyaCa70/edit#heading=h.57j7plqvjebt
Extended Privacy Notice for Room 8 Group’s current and potential clients – https://docs.google.com/document/d/1Lsd9C6YtYPiRkJbGhurVZZY7iuDI7eCVWd4dChOOzA0/edit#heading=h.i70q293o0ei8